Proposal Writer

Job Description


As a result of our Client’s continued rapid growth, they are seeking an experienced Proposal Writer who thrives in a deadline-driven environment and can prepare customized, compliant, and competitively positioned proposals that help position the company favorably in the marketplace. As the Proposal Writer you will craft and manage all active and pending RFPs on behalf of the company. Through collaboration with tech subject matter experts and various departments, you will manage the RFP response from beginning to end: from research and data collection/ maintenance, to writing and editing/ proof reading, to proposal document creation and revision, and (when needed) production.

This role requires a combination of project management skills, verbal and written communication capabilities, experience with detailed writing and editing, and the ability to handle multiple deadlines simultaneously. Ideally, we are looking for someone interested in using their expertise to work collaboratively with all stakeholders to develop persuasive and winning proposal responses to meet the needs of our diverse client base. The ideal candidate is a detail driven grammar guru, has a commitment to teamwork and delivers results.

Job Responsibilities:

  • Define, schedule and manage the proposal preparation process, including the ability to understand and analyze the details of an RFP
  • Prepare written responses to RFPs using information, facts, research, and supporting documentation gathered from the RFP knowledge base and various departments/ sources; Create new content in response to emerging requirements or after identifying content gaps in partnership with Sales, Product, Engineering experts, contract and legal representatives
  • Incorporate all pertinent information into a concise, professional, competitive, compliant proposal and ensure on-time delivery; oversee printing, collation, and shipment of hardcopy proposals and follow up with the client to ensure timely delivery
  • Interpret complex issues and develop cohesive responses; adapt style, tone, and word choice to various channels or stakeholder requests
  • Lead strategic calls that facilitate knowledge transfer between Sales and/ or other business areas to foster a collaborative approach to proposal development; document and share outcomes
  • Write content as needed for cover letters, executive summaries, and other materials as needed
  • Create and develop processes and procedures, templates, standards, and best practices to successfully bid projects in a timely manner and providing suggestions as needed
  • Develop and maintain Proposal Content Database (Proposal Knowledge Center) to ensure content is accurate and up to date; train subject matter experts on the Proposal Content Database and any additional tools
  • Ensure the confidentiality of financial data and documents


  • Bachelor’s degree in Marketing, English, Communications, or a related field or equivalent experience
  • 3+ years RFP writing, preferably within a technology industry (SaaS)
  • Project Management certification – a plus!

What Will Help You Excel

  • Alignment with company core values, fundamentals, and strategic goals
  • Ability to engage with senior technical and senior management to obtain necessary information
  • Strong writing, editing, communication, presentation, organization, and planning skills; ability to write documentation that is clear, complete, and understood by both technical and non-technical audiences
  • Excellent interpersonal skills to foster cooperation amongst business partners and coordinate internal as well as external resources and workload
  • Demonstrated project management, analytical, and problem-solving ability
  • Ability to work independently with minimal daily direction from manager
  • Adaptable, flexible, works well under pressure, and able to work well under ambiguity
  • Strong proficiency with MS Office Suite (Word, Excel, Power Point)
  • Self-starter, multitasker and follows through on tasks
  • Driven by results and able to quickly conquer the learning curve
  • Strong attention to detail

Reference Number: 5300